The secret hidden from the association members, the secret meeting minutes now for the entire world to see!
Gilda Dinsmore the President may not want you to see these, but we want you to see them!
*********************************************
Yes, when you hold Board of Director meetings with your unethical management company rep during the workday at 1 P.M. on Wed. afternoons so no one can attend and see your actions and attitudes and only last for 7 minutes in one case or a bit longer;(when you have a meeting; which is when you want to and not every month like you are supposed to do (No meeting for the last 6 months so far this year!) and won't let anyone put anything on the agenda because they are afraid of being asked questions that they do not want to answer!), and will not audit their books for over 20 years; tells you that something is very wrong with Otter Key and the BOD. Until the BOD resigns completly do not think of living here, buying here or think of staying here. In fact, look out for the special assesment that is coming down the road for the roof.

Read the SECRET BOD MEETING MINUTES!
As they were recorded by them and their actions!
OTTER KEY CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING
MINUTES OF MEETING ON FEBRUARY 7, 2001
The meeting was called to order by our Property Manager Anita Laudato. A quorum was present with all Directors in attendance.

Ms. Laudato explained that this was an organizational meeting and the first order of business was to be the selection of Association Officers for the year 2001. The vote was unanimous that the following will be our officers:
President: Bill Trost, Vice President: Dean Garfield, Secretary: Bob Lartz, Treasurer: Ed Guinup, Director at Large: Louise Lawrence.

President Trost then presided for the rest of the meeting.
A motion was made by Garfield to accept the minutes as read of the November 15, 2000. Motion carried. Treasurer Guinup did add that the total bill for the shingle repair for the Mansard part of the roof was higher than stated in the minutes due to us having to pay the entire bill as the insurance deductible was higher than the actual repair cost.

A motion was made by Lartz that the Board leave the existing committees status quo, and that if the committees want to change chairmen etc., they do so at their meeting and inform the Board of any changes. Motion carried

Being no further business at this time, Garfield moved that we adjourn. Meeting adjourned at 2 P.M.
Robert L z, Secretary
 
 
 

APPROVED DATE:
 

 
 
 
BOARD MEETING OF -O 11 ER KEY CONDOMINIUM ASSOCIATION INC. DATE: June 27, 2001
TIME: 1: 12 P.M.
PLACE: Clubhouse

The meeting was called to order by President Trost. It was determined that a quorum was present. In attendance were Directors Lartz, Guinup, Lawrence, Garfield and Ms. Laudato from Infiniti. It was confirmed that the association fully complied with the requirements for notice of the meeting.

Approval of the minutes of the meeting of April 25, 2001. A motion was made by Guinup and seconded by Garfield to accept the minutes as prepared. Unanimous aye.

Presidents Report: President Trost brought up the subject that there seems to be some confusion about the owner of record for PH 14.
Management Report: Infiniti reported that it appears there has been no recent change in ownership of Phl4 but a change in occupants. It is possible that the owner` is in violation of renting out this unit for less than the required time per our rules & regulations. A motion was made by Guinup and seconded by Trost to turn this matter over to our attorney for further investigation.

Treasurers Report: The treasurers brought us up to date on our financial activity.

mmittee Reports: The Grounds committee has met and presented a list of ideas they would to see pursued. The President suggested that the Board be allowed to "digest" the mittees recommendations and respond at the next Board Meeting.

ding Committee: It was brought to the attention of the Board that there is a problem with ~s, especially on the higher floors. The Building Committee was asked to look into this and e a recommendation for action.

Agenda Items:
#1 -The President read a proposal submitted by two owners concerning the addition of an outdoor shuffleboard court. He suggested that the proposers form a committee and gather such facts as, total cost, funding, location, maintenance, permits etc. and submit a more detailed proposal for further consideration.
#2 Infiniti Property Management Contract: A motion was made by Garfield and seconded by Guinup to accept our present 2 year renewable contract at no increase in cost. Motion carried unanimously.
#3 Trimming of Palms: A motion was made by Guinup and seconded by Lartz to accept Harding's bid of $720 to trim 80 palm trees. Motion carried unanimously.

Adjournment: A motion was made by Guinup and seconded by Lawrence to adjourn at 1:47. Motion carried unanimously. ROBERT LARTZ, SECRETARY
 
 

 
A
up uaL%, VU VLU LLL1 L&&Wai acuvrry.
Wing Committee: It was brought to the attention of the Board that there is a problem with
ps, especially on the higher floors. The Building Committee was asked to look into this and -~ e a recommendation for action.
)mmittee Reports: The Grounds committee has met and presented a list of ideas they would e to see pursued. The President suggested that the Board be allowed to "digest" the nmittees recommendations and respond at the next Board Meeting.
Agenda Items:
#1 The President read a proposal submitted by two owners concerning the addition of an outdoor shuffleboard court. He suggested that the proposers form a committee and gather such facts as, total cost, funding, location, maintenance, permits etc. and submit a more detailed proposal for further consideration.
#2 Infiniti Property Management Contract: A motion was made by Garfield and seconded by Guinup to accept our present 2 year renewable contract at no increase in cost. Motion carried unanimously.
#3 Trimming of Palms: A motion was made by Guinup and seconded by Lartz to accept Harding's bid of $720 to trim 80 palm trees. Motion carried unanimously.

Adjournment: A motion was made by Guinup and seconded by Lawrence to adjourn at 1:47. Motion carried unanimously. ROBERT LARTZ, SECRETARY
APPRO E
DATE: -Ad)
 
 
 
 
 

 
made by Guinup and seconded by Trost to turn this matter over to our attorney for further
 
investigation.

Treasurers Report: The treasurers brought us up to date on our financial activity.

)mmittee Reports: The Grounds committee has met and presented a list of ideas they would e to see pursued. The President suggested that the Board be allowed to "digest" the nmittees recommendations and respond at the next Board Meeting.

Iding Committee: It was brought to the attention of the Board that there is a problem with ps, especially on the higher floors. The Building Committee was asked to look into this and e a recommendation for action.

Agenda Items:
#1 The President read a proposal submitted by two owners concerning the addition of an outdoor shuffleboard court. He suggested that the proposers form a committee and gather such facts as, total cost, funding, location, maintenance, permits etc. and submit a more detailed proposal for further consideration.
#2 Infiniti Property Management Contract: A motion was made by Garfield and seconded by Guinup to accept our present 2 year renewable contract at no increase in cost. Motion carried unanimously.
#3 Trimming of Palms: A motion was made by Guinup and seconded by Lartz to accept Harding's bid of $720 to trim 80 palm trees. Motion carried unanimously.

Adjournment: A motion was made by Guinup and seconded by Lawrence to adjourn at 1:47. Motion carried unanimously. ROBERT LARTZ, SECRETARY
APPRO E
DATE: A
 
 
 
 
 

 
Otter Key Condominium Association, Inc.
5400 Park Street N., St. Petersburg, Florida 33709
Date: September 19, 2001 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse
The meeting was called to order by President Trost.
A quorum was present: Directors: Trost, Guinup & Lawrence, including property manager, Anita Laudato. It was confirmed that the Association fully complied with State statute requirements for meeting notices.

A motion was made by Lawrence to approve the minutes of the Board meeting held August 29, 1001; seconded by Guinup and unanimously carried.

President's Report. President Trost advised that Oliver Ducksworth would be on vacation for the next two weeks.

Management Report. Ms. Laudato said the proposed 2001 budget will be mailed out to owners in October and the Board will vote on it in November. A new "speed bump" sign will be placed at the front entrance. Landscape damage around the guard house was minimal ($475.). All bid proposals have been received to replace the damages entry guard house structure; its cost of approximately $18,500 will be covered by insurance.

1_r•1.uurer's Report. Guinup reiterated that the 2001 budget proposal will be mailed to owners. He stated that CD percentage rates which will affect our bank account savings are continuing lower. This year the cost of gas consumption has exceeded the budgeted sum dramatically as well as an increase in price.

Committee Reports. None. Roald Osvold Inquired about spraying in and around the building for ants; he said an infestation has appeared In his apartment.

Directors' Reports. President Trost said he wanted to thank Directors Lartz and Lawrence for their efforts to compile a booklet of condensed condominium document highlights and rules to be given to new owners when they move in. A copy was distributed to all current owners.

Pool Deck Furniture. The restrapping of pool furniture and the reconditioning of the pool deck furniture was tabled until the next meeting.

Swimming Pool Heater. Ms. Laudato said proposals to replace the heater were received. Motion by Guinup to approve a maximum sum of $2800 to get the work completed as soon as possible; seconded by Lawrence and unanimously approved.

Remaroiting Pool. A discussion was held about the merit of merely acid-washing the sides of the pool now, or opting for remarciting within the next 5 years. Guinup made a motion to table the project for further study; seconded by Trost and unanimously carried.

Sprint communications requested permission to place an additional small piece of equipment on the roof to enable it to handle a wider range of communications; if approved the company would pay the Association an additional fee of $300 per month. It was determined that this would not further impact the roof of the condominium in any way. Motion by Guinup to accept; seconded by Trost and unanimously approved.

Siemens Contract Renewal, This was a normal annual contract renewal for the fire alarm system that did not require special attention. Motion to approve by Trost; seconded by Gulnup and unanimously accepted.

Guinup made a motion to adjourn; seconded by Lawrence and unanimously carried. Meeting adjourned at 1:25 p.m.

Lf^G ~CJf~~,QJ Louse Lawren e, Secty pro tem
 

 
BOARD MEETING OF OTTER KEY CONDOMINIUM ASSOCIATION INC.
DATE: January 30, 2002
TIME: 7:30 PM
PLACE: Clubhouse
Immediately following the Annual Meeting, the Board Meeting was called to order with Ms. Lauduto of Infiniti presiding. It was determined that a quorum was present. In attendance were directors Trost, Garfield, Guinup, Lawrence and Everett. The purpose of the meeting was to elect the officers for the coming year.
A motion was made by Guinup and seconded by Garfield that the officers be:
PRESIDENT: BILLL.TROST X 603
VICE. PRES. DEAN GARFIbLD
TREASURER: ED GUINUP 6 2
SECRETARY: LOUISE LAWRENCE cam. 2 3 Df& AT LARGE MOONYEEN EVERETT ,,-LQ) ~'
All were willing to accept the posts so the motion carried.
The date was set for the next Board Meeting which will be February 13th, 2002
A, motion was made by Guinup and seconded by Qarfield to adjourn. Motion carried.
 
 
 

 
 
ANNUAL MEETING OF OTTER KEY CONDOMINIUM ASSOCIATION INC

DATE: January 30, 2002
TIME: 6:30 P.M.
PLACE: Clubhouse

The meeting was called to order by President Trost. It was determined that a quorum was present either in person or by proxy. It was confirmed that the association fully complied with the requirements for notice of the meeting.

Approval of the minutes of the Annual of January 31, 2001:
A. motion was made by George Nelson and seconded by Judy Pearson that th minutes be approved as read. Motion carried.

Election for Board vacancies for 2002-3. While the appointed committee was tallying the votes, the floor was open for discussion.

The President brought us up to date on the replacement of the destroyed Guard House. If an appropriate settlement was not reached very "shortly", our association attorney said that litigation against the insurance company for Uhaul would begin.

The Treasurer reported that our reserve assets increased by 14% the past budget year. Also, though we did end up $4000 "overspent"' it was much higher just a few months ago.

Other owners had comments that were complimentary as well as some were complaints.. The President pointed out that there is very little the Board can do to change things that are spelled out in our documents. Not that changes or additions can't come about, but it takes a lot more groundwork, research and support other than to just address the Board with a "Why don't we do this?"

.1st ballot item: To apply excess assessments from last year to this years budget. Carried 65-10.

2nd ballot item: Election of two (2) vacant seats on the Board for 2002 & 2003. Elected to-the Board were Moonyeen Everett-and Ed Guinup:

At approximately 7:15pm the President entertained a motion to adjourn.
Ralph Pearson made a motion to adjourn which was seconded by John Mosely. . Motion carried. Meeting adjourned.
Submitted by Association Secretary, 2001 Robert Lartz
 
 
 
 

 
Oft,eg' Key Condomini 3-in Associai oi, Inc.,
5400 Park St. N,, St. Petersburg, FL 33709
Date: February 13, 2002 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Bill Trost, President; Dean Garfield, Vice President ; Ed Guinup, Treasurer; Louise Lawrence, Secretary; Moonyeen Everett, Director-at-Large; Anita Laudato, Property Manager.

The meeting was called to order by the President, who determined a quorum was present and confirmed that the State statute requirements for the meeting notice had been complied with. The minutes of the Board meeting to elect the current year's officers held on January 30, 2002 were approved as written on motion by Everett; seconded by Garfield and unanimously carried.

President's Report: No report other than items to be addressed later on agenda.
Management Report. A specific determination of how employee personal time-off of 1/2-day per month would be accrued was discussed; after a lengthy discussion, on motion by Guinup, seconded by Garfield and unanimously carried, it was decided that personal time could be accrued to a maximum of 6 days within one year; thereafter it would only reaccrue as it is used up to the 6-day maximum.
Treasurer's Report. No new information since last meeting.
Committee Reports
Grounds: (Everett) the renovation work in the parking lot will be continued.
Assocation Membership Approvals
A written procedure is needed for any projects or requests to be approved that require the vote of th entire membership of the Association. A draft of such a document is to be drawn up by Everett and Lawrence and circulated to each Board member for review and comment before being approved.
Pending It= from 2001
a. t - u . 0. !'to on the west side of the walkway to the clubhouse. Guinup made a motion to have the tree taken down by Mike's Tree Work at a cost of $250; seconded by Everett and unanimously carried.
b. Restrapping pool furniture. After a discussion it was decided that the chairs did not need work done at this time. Garfield made a motion that the chaises be restrapped by Casual Furniture Repair & Sales Inc. at an estimated cost of $522; seconded by Guinup and unanimously carried.
c. Rules Committee request for age restriction for use of exercise room, Everett made a motion tha a sign be placed in the clubhouse exercise room stating that no person under 16 use the Association's equipment there; seconded by Garfield and unanimously carried.
d. Marcite or acid wash swimming pool, After a lengthy discussion of the pros and cons of either proposal due to expense and the current appearance of the pool, it was determined that no further action to be taken at this time,
e. Fire department letters regarding smoke alarms and loud speakers in owner's apartments. The Board of Directors will initiate a procedure to test both systems in each unit sometime in March.
 

 
Board of Directors Minutes - 2-13-02 - Page 2
A purchase order request form is available for use for any purchase over $500; directors need to follow current procedure.

Establish specific lines of supervision between. Directors and Maintenance employees.
The maintenance staff is supervised as follows: Oliver Ducksworth reports to Garfield; Ernest Grover reports to Everett; 15-minute breaks are paid for; 1/2-hour lunch period not paid for. When Garfield is away, Trost and/or Everett will fill in.

Review of Maintenance Staff
A discussion was held regarding the pay status of the two maintenance men, The 2002 budget included allowance for an increase in salary for each man. Oliver Ducksworth was given a raise on 1-1-02; On motion by Guinup, it was recommended that Ernest Grover be given a salary adjustment retroactive to January I st; seconded by Everett and unanimously carried.

!,l.- 1 Al, , 't,l - *' !.L !'
Everett recommended that the work be done by an outside contractor and that bids and prices be secured; seconded by Trost and unanimously carried.

Letter om H. Feldman (602) regarding revision of 17b of the Rules & Regulations
Request to change the rule regarding the time period for overnight guests of unit owners who are out of town. The Board acknowledges the request of Mr. Feldman and will review the procedure with the Rules Committee.

Review of Premier System Solutions, Inc. fire alarm system monitoring and inspection proposal.
Siemens currently has the fire alarm system contract (with a 30-day cancellation notice) which ends in July. It is expected that Siemens contract price of $1420 will increase. Premier quotes an annual price of $1150, but it will incur extra charges to assume responsibility for the system. The Board tabled the proposal for further study.

Guard House. Republic Western insurance has paid an interim settlement payment of $10,000 toward the demolished structure; Infiniti is trying to secure the remaining funds needed to start reconstruction of the building.

On motion duly made, seconded and carried, meeting adjourned at 2:45 p.m.
ouise Lawr Secretary
 
 
 

 
O er Key Condominium Associa ion,' An~ c.,
5400 Park St. N., St. Petersburg, FL 33709
Date: March 13, 2002 - Board of Directors' Meeting Time: 1; 00 p. m.
Place: Clubhouse

Officers & Directors present: Bill Trost, President; Ed Guinup, Treasurer; Louise Lawrence, Secretary; Moonyeen Everett, Director-at-Large; Anita Laudato, Infiniti Property Manager. Absent: Dean Garfield.

The meeting was called to order by the President, who determined a quorum was present and confirmed that the State statute requirements for the meeting notice had been complied with.
The minutes of the Board meeting held Febru 13, 2002 were approved as written on motion by Everett; seconded by Guinup and unanimously carried.

President's Report: No special report.

Management Report. Home Depot has increased the condominium credit line to $1,500. Waste Management asserted that it would make every effort to improve its condominium pick-up time to within a two-hour time frame.

Treasurer's Report E. Guinup said that gas prices have remained low creating a positive variance for this utility expense. However, gas cost savings to the budget are being affected somewhat by a tax increase of $6,000 because of telecommunications equipment income.

Committee Reno s
Grounds. M. Everett made note that a dedicated group--Joe Kostelnik, Charlie Wilcox, and Remo Romeo need to be especially commended for their volunteer efforts on the grounds in behalf of the condominium, including employee, Ernie Grover.

Directors' Reports
Bill Trost reported that an instruction form is being prepared for owners who want to make request that would require approval from the majority of Association members. M. Everett expressed the Board's thanks to Bill Trost for making the Saturday morning loudspeaker announcements during March regarding the fire alarm monitoring system requirements.

Automatic Timer for Outdoor Lights. Discussion was held about having photoelectric cells installed to control outdoor lights for the building's garage and floor walkways and for the clubhouse exterior lighting. E. Guinup made a motion that an electrician be secured to do the work at a cost of not more than $1,000; seconded by M. Everett and unanimously carried.
Proposals for Steam Room Repairs. Tiles and drain flow under the steam room are in need of repair; two bids have been secured: one was $1,583 and the other for $750; since there was such a wide discrepancy between the two bids, it was decided to have Deal Garfield review further before any determination is made
 

 
Board of Directors' Minutes - 3-13-02 - Pg 2
Non-drip Coating for Carports.
This maintenance work on the ceiling in the garage is done every 3-4 years to prevent condensation from dripping calcium stains on parked cars. Bids will be secured, and the Board will contract the work to an outside firm. Holes, that open in the sealer on the outdoor carport roofs are to be repaired by the condominium maintenance staff

Review Entry Phone System Proposals
There have been problems with the line, and an outdated motherboard needs to be replaced. Siemens submitted a bid of $4873 and Premier System Solutions, Inc. bid $2170. B. Trost made a motion that the Premier bid be accepted; seconded by M. Everett and unanimously carried.

The Flagpole$enovation Proposal.. Infiniti has consulted with an attorney to determine whether or not this proposal needs to be presented to owners for approval; attorney's decision opinion pending.

The J K. Landscaping Contract renews June 1; the proposal stipulated no increase at this time. B. Trost made a motion to renew, seconded by E. Guinup and unanimously carried. M. Everett was asked to supervise this maintenance.

The Fire Alarm System monitoring and inspection proposal. Premier System Solutions, Inc. indicated a need for the system to be brought up to code. Premier recommends 2 phone lines to the main building at a extra cost of $302 and an extra $726 for the 2 lines to the clubhouse. E. Guinup made a motion that in addition to the entry phone system proposal contract to begin July 1, the Board change from its current service contract with Siemens to one with Premier System Solutions, Inc-, seconded by B. Trost and unanimously carried.

Adjourn. On motion duly made by E. Guinup, seconded by M. Everett and unanimously carried, meeting adjourned at 1:38 p.m.
ouise La ence Secretary
 
 
 

 
O fe Key Condominium Association, Inc.,
5400 Park St. N., St. Petersburg, FL 33709
Date: April 3, 2002 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Bill Trost, President; Dean Garfield, Vice President, Ed Guinup, Treasurer; Louise Lawrence, Secretary; Moonyeen Everett, Director-at-Large; Anita Laudato, Infiniti Prope Manager.
The meeting was called to order by the President, who determined a quorum was present and confirmed that the State statute requirements for the meeting notice had been complied with.
The minutes of the Board meeting held March 13, 2002 were approved as written on motion by M. Everett; seconded by D. Garfield and unanimously carried.
President's Report: B, Trost reported that test announcements were made at Noon each Saturday morning in March for owners to determine whether or not inside unit speaker systems were in working order. Owners were requested to fill out a form to report if the speakers a d their two smoke alarms were working; 102 responded (4 had problems) and 10 remained unreported. Infiniti was requested to secure a specific response from the Fire Chief to determine whether the Association or each homeowner is responsible for insuring that both unit smoke alarms are operational.
Management Report. A. Laudato reported that a second phone line for fire monitoring systems was install d in both the main building and the clubhouse.
Treasurer's Report. E. Guinup said that gas prices and consumption were lower; also that an agreement with a TECO subsidiary would lower prices another 10%.
Director's orts.
E. Guinup made a motion that the approval for $1,000 to install photoelectric light control cells be increased to a maximum of $1200 to accommodate a separate time switch for the walkway and the clubhouse scheduled to be left on all night long; seconded by M. Everett and unanimously carried.
Steam Room Repairs. D. Garfield made a motion that the low proposal of $1300 from L. B. Custom Design, Inc. be accepted to complete the work; seconded by B. Trost, and unanimously carried.
Non-drip Coating for Carports. D. Garfield made a motion that the $2095 low bid of L & S Maintenance & Cleaning Service be accepted to pressure wash, mildewcide and spray no-drip clear seal coating on the carports; seconded by E. Guinup and unanimously carried.
0 -.10..`f ,.11.!!.-t A ;_ . A • t •t1, ' .1_, .1' :.1.!
E. Guinup made a motion to approve the
$2237 bid of L & S ,Maintenance & Cleaning Service to do this work; seconded by D. Garfield and carried.
 

i auge Requests Requiring Membership Approval. A form has been drafted to offer guidelines for any requests for changes to common elements, changes to condominium documents or rules and regulations tha require approval by 75% of owners present and voting in person or by proxy. Motion by D. Garfield to approve; seconded by E. Guinup and unanimously carried.
It was suggested that any future proposals requiring owner approval and final vote could be displaye in the Library for members to review during the project's progress to help them make an informed decision.
 

 
Board of Directors' Minutes - 4-3-02 - Pg 2
Security. A Standing Committee, headed by George Kennedy (510) and Gene Keesler (PH4), has been approved by the Board to investigate security issues and make recommendations to the Board.

Flagpole Renovation Proposal. Infiniti requested a legal interpretation concerning the sketch to beautify the flagpole area. It was determined that because the request would be a material addition to the Association common elements, it must be approved by 75% of owners present and voting in person or by proxy at a meeting called for that purpose according to the legal explanation of the condominium documents.

Workmens' Compensation Insurance for Volunteers. The purchase of a policy to cover Board members and condominium owner volunteers. (not employees or sub-contractors) at an annual cost of $749 was discussed; an exception would be any work performed underground or above 15 feet. All vendors hired by the Association must be covered by workmens' compensation insurance. On motion by D. Garfield; seconded by E. Guinup and unanimously carried, the Board voted to secure the extra coverage.

Status o1 Guard House. With new engineering drawings to be ordered, a new proposal written, and permits to be secured, it could be mid-summer before work can start. The Association has received $10,000 in claim funds to date, and it would require an additional $15,000-$20,000 to complete the work. E. Guinup made a motion to get the guard house rebuilt as soon as possible using the insurance monies on hand and borrow the monies needed to complete the project from the operating fund to secure the necessary balance until the insurance claim is settled; seconded by B. Trost and unanimously carried.

Pest Control Co act and Annual Pest Control. Soles Exterminating submitted its annual contract for renewal with a request for service to be done more thoroughly two times a year instead of monthly; after discussing the merits of making such a change, M. Everett made a motion that the contract be approved to continue the same monthly spraying procedure; seconded by B. Trost and unanimously carried.

Purchase_ of Time Clock. On motion by E. Guinup, seconded by M. Everett, it was the unanimous concensus of the members present that an employee time clock was not required at the present time.

Ad_ _journ. On motion duly made by D. Garfield, seconded by B. Trost and unanimously carried, meeting adjourned at 1:57 p.m.
Secretary
 
 

 
Oter Key Con-dominium. 5400 Park St. N., St. Peters
Date: May 8, 2002 - Board of Directors' Meeting
Time: 1:00 p.m. ~~ tJ
Place: Clubhouse 0
Officers & Directors present: Bill Trost, President; Dean l inviu, fir; Louise Lawrence, Secretary; Moonyeen Everett, Director-at-Large; Anita Laudato, Infiniti Property Manager.
The meeting was called to order by the President, who determined a quorum was present and confirmed that the State statute requirements for the meeting notice had been complied with.
The minutes of the Board meeting held April 3, 2002 were approved as written on motion by M. Everett; seconded by D. Garfield and unanimously carried.
Manager's Report. A new pool permit for 2002-2003 was received. A letter was written to the Bay Area Heart Center informing them of the status of the guard house. A construction permit was applied for from the City of Seminole for the guard house reconstruction.
 
 
Committee Reports.
Grounds. M. Everett said that additional mulch will be added to the property. Building. A meeting will be called soon and a Chairman elected.
Owner's Open Period. G. Robson (#512) in a letter to the Board requested clarification on the rebuilding of the guard house and how much it will cost beyond the $10,000 insurance received, which is to be borrowed from Operating Expenses. (Reply addressed in Guard House item below)
Director's Reports. D. Garfield said that the repairs to the steam room are now completed, and the work on the walkway will begin Monday, May 13.
Walkway Carpeting. M. Everett reported the carpeting on several floors is very bad in many places and consideration needs to be given to a plan for replacement or a satisfactory alternative. Monies for the project are not available at present. This will be discussed further at a later date.
Guard House. Infiniti reported that a written opinion was received from Attorney Steven Mezer that he Association has an obligation to maintain and repair damage to common elements as soon as possible; hree bids were secured; A motion was made by M. Everett and seconded by E. Guinup to ratify a contract
ade with Gulf Atlantic Building Contractors for the sum of $24,885 to replace the guard house. To date
10,000 was received as a partial insurance settlement; the balance of the cost will be paid out of current perating funds. A suit has been instituted by the Association to collect the remaining insurance obligation.
Exercise Room. B. Trost made a motion to take one piece of equipment out of the room to provide pace for the donation of a treadmill to the Association; seconded by L. Lawrence and unanimously carried.
Timers for Clubhouse Air Conditioning Thermostats. A problem exists that the air conditioning hermostats in the clubhouse are frequently left running all night because the last persons leaving for the
vening have not shut them off. It was recommended that automatic timers be placed on the units to turn off
he equipment from Midnight to 6:00 a.m. The project was turned over to the Building Committee for a
olution.
 

Meeting adjourned at 1:32 p.m. APPROVED Lc
DATE:
 

uise Lawre ce, ecretary
 
 
 
 

 
Ofter Key, Condominium Associeiio i, Inc.,
5400 Park St. N., St. Petersburg, FL 33709

Date: July 24, 2002 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse

Officers & Directors present: Bill Trost, President; Ed Guinup, Treasurer; Louise Lawrence, Secretary; Moonyeen Everett, Director-at-Large; Anita Laudato, Infiniti Property Manager. Absent: Dean Garfield, Vice President
The meeting was called to order by the President, who determined a quorum was present and confirmed that the State statute requirements for the meeting notice had been complied with.
The minutes of the Board meeting held May 8, 2002 were approved as written on motion by M. Everett; seconded by E. Guinup and unanimously carried.
President's Report.  B. Trost reported that emergency repairs were required for one of the elevators.
Manager's Report. A change of legislation in the State Statues will require that our elevators be tested annually by an independent company and a State inspector instead of bi-annually as has been previously done. This will result in additional costs per elevator per inspection.
Treasurer's Report. E. Guinup reported that the condominium is over budget by approximately $10,000 due to the extra monies needed for 2001 taxes and the current costs of building the guard house; it 's
 

hoped that funds will be recouperated as a result of legal action on the guard house.
6 0.1 M. Everett reported that she had supervised Oliver Ducksworth and Ernest Grove on the housekeeping cleanup of 4 storage rooms which were badly in need of attention.
Expenses. One hot water heater had already been ho second one was leaking and require
_ replaced, t
 
 
 

an order for replacement at a cost of $8,722.64; this depletes the Reserve for this item. The boardwalk
contract was $2,237; an additional $2,100 was required to be spent because of damage to untreated lumber that was not obvious until repairs were underway. Additional repairs to the elevators cost $1,300. E. Guinup made a motion that these expenses be approved; seconded by B. Trost and unanimously carried.
Rules Committee Minutes and requests were reviewed; E Guinup made a motion for Infiniti to have an attorney give an opinion on specific restrictions for a condominium unit workshop; seconded by M. Everett. The Board also stated that the Social Committee should approve any requests for clubhouse meetings to formalize a planned outing, trip or cruise.
Security Committee Min=. It was noted by the Manager that if any surveillance cameras were erected on the property, legally a sign must be posted stating that such are in use. If additional lighting at the front of the building is required, Florida Power will come make a survey. The Board recommended that the Committee secure more than one (preferably 3) proposal for guard house television surveillance equipment.
North End Boundary Fence. A request was made to extend the sprinkler system to include the plantings and shrubbery along the fence at this area. The matter was referred to the Grounds Committee to propose a satisfactory solution.
On motion by M. Everett, seconded by E. Guinup, meeting adjourned.
 

APPROVED DATE: /o 6 dbo2-
v4a~
ouise Law ence Secretary
 
 
i
i
 

 
Otr Key Condominium Association, Inc., 5400 Park St. N., St. Petersburg, FL 33709
Date: March 27, 2003 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Bill Trost, President; Dean Garfield, Vice President; Robert Sexton, Treasurer; Joe Kostelnik, Director-at-Large; Anita Laudato, Infiniti Property Manager. Absent: Moonyeen Everett.

The meeting was called to order by the President, who determined a quorum was present and confirmed that the State Statute requirements for the meeting had been complied with.

The minutes of the Board meeting held February 5, 2003 were approved as written by D. Garfield; seconded by R. Sexton, and unanimously carried.
 
President's Report.  B. Trost said the Board received a letter from Gilda Dinsmore resigning from the Gro' -ls Committee. A suggestion was made to install a sign at the underground garage entrance stating
~sident parking only." Necessary repairs to the generator were made by Coast Engineering, Inc. ~,of $631.39. A new fire door was installed at the bottom of the north stairwell for the sum of .
e pressure reducing valves on the water pumps were replaced at a cost of $1,512.96.
Manager's Report.. A. Laudato informed the Board that the State Statute concerning pool maintenance had changed; as of 9/2/03 a licensed operator/contractor must perform pool maintenance. It has been recommended that Oliver Ducksworth be enrolled in two-day licensing class at a cost of $275. to qualify for the required licensing certification. Soles Pest Control agreed to renew its annual contract at no increase in the fee. The terms of the terrorism insurance and its premium approved at the last Board meeting changed considerably; after an evaluation of the revised offering, the coverage was cancelled as not practical.
  er's Report. R Sexton reported the tax return for 2002 was $3,000 over its deposited ll be applied to the 2003 first quarter. January utilities (water/sewer and gas) were over
Committee Reports. B. Lartz reported for the Building Committee that all requests for maintenance had been completed. J. Kostelnik said the Grounds Committee has planted additional landscaping around the Guard House, at the front entrance, 30 viburnum plants are to be placed along the boardwalk, and vines are being removed from the front wall.

Director's Reports. D. Garfield said the deck had been repaired.

Replacement of Front Entrance Canopy. Three bids were received ($62$; $498 and $324). D. t arfreld made a motion that the lowest bidder, Accent Awning, be awarded the contract; seconded by J. Kostelnik and unanimously carried.
 

 
Prudent sReport.., B. Trost said the Board received a letter from Gi da Dinsmore resigning from
the Grot-Is Committee. A suggestion was made to install a sign at the underground garage entrance stating
I-sident parking only." Necessary repairs to the generator were made by Coast Engineering, Inc.
of $631.39. A new fire door was installed at the bottom of the north stairwell for the sum of -~ ie pressure reducing valves on the water pumps were replaced at a cost of $1,512.96.
 

trer's Report. R. Sexton reported the tax return for 2002 was $3,000 over its deposited ill be applied to the 2003 first quarter. January utilities (water/sewer and gas) were over
Manager's Report, A. Laudato informed the Board that the State Statute concerning pool maintenance had changed; as of 9/2/03 a licensed operator/contractor must perform pool maintenance. It has been recommended that Oliver Ducksworth be enrolled in two-day licensing class at a cost of $275. to qualify for the required licensing certification. Soles Pest Control agreed to renew its annual contract at no increase in the fee. The terms of the terrorism insurance and its premium approved at the last Board meeting changed considerably; after an evaluation of the revised offering, the coverage was cancelled as not practical.

Committee Reports. B. Lartz reported for the Building Committee that all requests for maintenance had been completed. J. Kostelnik said the Grounds Committee has planted additional landscaping around the Guard House, at the front entrance, 30 viburnum plants are to be placed along the boardwalk, and vines are being removed from the front wall.

Director's Reports. D. Garfield said the deck had been repaired.

Replacement of ;Front Entrance Canopy. Three bids were received ($62$; $498 and $324). D. Garfield made a motion that the lowest bidder, Accent Awning, be awarded the contract; seconded by J. Kostelnik and unanimously carried.
 

 
Oar
ey Condos ium Association, Inc., 5400 Park St. N., St. Petersburg, FL 33709
 
O
Date: March 27, 2003 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Bill Trost, President; Dean Garfield, Vice President; Rc Treasurer; Joe Kostelnik, Director-at-Large; Anita Laudato, Inftniti Property Manager. Everett.
The meeting was called to order by the President, who determined a quorum wE confirmed that the State Statute requirements for the meeting had been complied with.
The minutes of the Board meeting held February 5, 2003 were approved as writ seconded by R. Sexton, and unanimously carried.
President's Report. 13. Trost said the Board received a letter from Gilda Dinsm
the Gro"„ds Committee. A suggestion was made to install a sign at the underground g,,

ysident parking only." Necessary repairs to the generator were made by Coas
of $631.39. A new fire door was installed at the bottom of the north stairw
'ie pressure reducing valves on the water pumps were replaced at a cost of I
Manager's Report A. Laudato informed the Board that the State Statute concei maintenance had changed; as of 9/2/03 a licensed operator/contractor must perform poo been recommended that Oliver Ducksworth be enrolled in two-day licensing class at a cc qualify for the required licensing certification. Soles Pest Control agreed to renew its an increase in the fee. The terms of the terrorism insurance and its premium approved at th changed considerably; after an evaluation of the revised offering, the coverage was cam

Committee Reports. B. Lartz reported for the Building Committee that all reque had been completed. J. Kostelnik said the Grounds Committee has planted additional tat Guard House, at the front entrance, 30 viburnum plants are to be placed along the board being removed from the front wall.

Director's Reports. D. Garfield said the deck had been repaired.

Rep1 next of, Front Entrance Canopy. Three bids were received ($625; $498 e Gar field made a motion that the lowest bidder, Accent Awning, be awarded the contract; J. Kostelnik and unanimously carried.
irer's Report. R. Sexton reported the tax return for 2002 was $3,000 ove: ill be applied to the 2003 first quarter. January utilities (water/sewer and .i
 

 
Mate: March 26, 2003 - Board of Director's Meeting Page 2
D. Garfield said the work was assigned to Gulf Atlantic
Building Contractors, the low bidder ($4,038; $8,135; $11,515). The problem was caused by water rot.
Purchase of Shed Cover. The roof of the metal tool shed at the rear of the pool area has leaks; it was recommended that a canvas canopy be installed over the shed and an extended area at a cost of $200 plus tax. R. Sexton made a motion to approve; seconded by B. Trost and unanimously carried.
Animals in garage and trash room. A discussion was held about renting or buying a trap to keep raccoons and animals out; matter tabled until more suitable information can be secured.
Contract work vs "In House" work. This item was tabled for a future meeting.
Painting of unit doors. It was requested that an estimate be acquired from a contractor to paint the outside of apartment doors that need work done. A committee will be appointed to investigate.
Committee Meetings. This was a subject M. Everett wanted to discuss; she was absent. It was tabled to another meeting.
On motion made by D. Garfield, seconded by R. Sexton, and unanimously carried, meeting adjourned.
., 1, • I ,
I
 
 
ouise La ence Recording Secretary
 
 
 

 
Ofter Key Condominium Association, Inc.,
5400 Park St. N., St. Petersburg, FL 33709
Date: April 23, 2003 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Bill Trost, President; Dean Garfield, Vice President; Moonyeen Everett, Secretary; Joe Kostelnik, Director-at-Large; Anita Laudato, Infiniti Property Manager. Absent: Robert Sexton, Treasurer.
The meeting was called to order by the President, who determined a quorum was present and confirmed that the State Statute requirements for the meeting had been complied with.
The minutes of the Board meeting held March 27, 2003 were approved as written on motion by D. Garfield; seconded by M. Everett, and unanimously carried.
President's Report. The President reported there had recently been several bad flooding mishaps from water pipes bursting in apartments; these emergency situations are the unit owner's responsibility. Any one of these services may be called for clean-up quotes: Burns Services (726-3204); Paul Davis Systems (573-4880); Servpro of St. Pete & Pinellas Park (521-2562). The cost of gas increased 40% from February to March. The Board turned down requests for a "No Exit" sign at the garage entrance and for an official briefing about the impact of the widening of Park Street.
Manager's Report. A $17,585.20 CD is renewable at Third Federal on March 28th for 2.1%; referred to Treasurer for review. Ernest Grover has accumulated vacation time of 71 hours. The :Jondominium documents do not authorize a required renter's application or lease, although they are usually submitted and complied with. Neither is there a document requirement for a sales application or interview.
Improved Pool Care. Artistic Pools of Florida quoted pool service at $60 for 2 times per week; $90 for 3 times per week--plus cost of chemicals. J. Kostelnik made a motion that Oliver Ducksworth continue to care for the pool, and Artistic be engaged temporarily at $18 per week to test the water; seconded by D. Garfield and unanimously carried.

Replacement of Gas Grill. J, Kostelnik made a motion to purchase another gas grill for the clubhouse area limited to $150; seconded by M. Everett and unanimously carried.

Animals in Garbage & Trash Room. After discussion of how to discourage raccoons, M. Everett made a motion to purchase a trap for $100 to capture raccoons and to have Oliver Ducksworth construct a heavy 8-10"wire device to attach to the bottom of the trash room door to permit air flow and block animals from entry; seconded by J. Kostelnik and unanimously carried.

Painting Unit Doors. A survey showed that 20 doors needed painting, 53 needed touch-up and 11 needed to be washed. D. Garfield made a motion to get a quote to fully paint 20 doors and get a price or hourly rate to touch up the others; seconded by M. Everett and unanimously carried. It was suggested that
Oliver Ducksworth paint the clubhouse building and doors when feasible.
 

 
Date: April 23, 2003 - Board of Directors' Meeting Page 2
Committee Meetings. It was determined that too many committees were not effective. No official committee can be established without the approval of the Board of Directors.
Request.fQr Lock Replacements. The subject of the many keys needed for entry to numerous
ondonvnium doors was discussed. A study will be made to see if certain doors could be opened with the ,ame key, and a proposal will be submitted to the Board for its approval; motion by M. Everett; seconded by J. Kostelnik and unanimously carried.
JK's Lawn Service Contract Renewal was approved at $990 per month on motion by D. Garfield; econded by M. Everett and unanimously carried.
Meeting adjourned at 1:40 p.m.
 
r
/O9
 

Moonyeen Everett
Secretary
 

 
Oftem Key Condominium Associ&fon,
5400 Park St. N., St. Petersburg, FL 33709
Date: May 28, 2003 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Bill Trost, President; Dean Garfield, Vice President; Moonyeen Everett, Secretary; Robert Sexton, Treasurer; Joe Kostelnik, Director-at-Large; Anita Laudato, Infiniti Property Manager.
The meeting was called to order by the President, who determined a quorum was present and confirmed that the State Statute requirements for the meeting had been complied with.
n o
The minutes of the Board meeting held April 23, 2003 were approved as written on motion by D. Garfield; seconded by R. Sexton, and unanimously carried.

President's Report. The President reported that the installation of replacement main water shut-off valves in various apartments at the request of the owners was proceeding on schedule.

Treasurer's Report. R. Sexton said that for the year to date the Association was over budget by approximately $18,000 due to increased operating expense for gas ($6,800), maintenance/repairs ($6100 to date), insurance ($3,000) and legal ($2000). The Treasurer said he was working on a plan to keep a 3-ring binder in the Library with highlights of the monthly financial activities for owners to look over.

Manager's Report. A. Laudato stated that painting of unit doors by Gulf Atlantic Building Contractors would begin June 9th.; Ernest Grover will be on vacation the early part of July. The City of Seminole is inspecting all new air-conditioning units; a permit needs to be secured by individual owners for any new air-conditioning unit installed.

Unit Door Painting. Starting June 9th there are 20 apartment doors to be repainted; 33 are scheduled to receive a touch-up and 11 are to be cleaned at a total cost of about $1,425. It was recommended that Oliver Ducksworth restain the wood frames around unit doorways,
and that owners be notified when the work is to be done.
M. Laudato said three
solicited bids have not been received yet. D. Garfield recommended that a top slurry coat be
put on the parking lot. The car bumper repair and painting will be done.
. M\
IJ
 

 
Board of Directors' Meeting - Wednesday, May 28, 2003
Tile Replacement in Elevators. After discussion about the merits of tile in the elevators, it was suggested that linoleum would work out to be a more. practical solution.

Water Pipe to Butterfly Qarden. A request was received to lay a water pipeline to the butterfly garden. It was stated that there is a hose already at the location, and there is no nearby pipeline hookup. R. Sexton made a motion that nothing further be added to this area; seconded by D. Garfield and unanimously carried.

Lobby Renovation. It was acknowledged that occasionally there is a strong odor emanating from the dumpsters in the garage, into the lobby area and up the shutes to the various floors. A regular cleaning and spraying schedule needs to be implemented. It. was also suggested that owners need to wrap their trash disposal bags with sturdier material,

Large Rocks at Condominium Entrance. Several large rocks were placed along the wall at the entrance to the parking lot and many have disappeared. It was recommended that -he remaining stones be taken away and not replaced.
Since it has been 7 or 8
years since the rear of the condominium building has been cleaned or painted, it was recommended that bids be secured to do this work. Stonework on the towers would only be sealed as water is seeping through the mortar.
Clean/Paint Sprinkler Pipes in Garage and Replace Bad Hangers. Bids will be secured to get this work done.
Meeting adjourned at 1:40 p.m. on motion by D. Garfield, seconded by R. Sexton and
unanimously carried.
 

 .!.I•..I I:
It_!I.tf-.L..tt . Is.. t
 
 
 

Moonyeen Everett Secretary
 

 
Oar Key, Condominium Assooiafaon, Inc.,
5400 Park St. N., St. Petersburg, FL 33709
Date: October 22, 2003 - Board of Directors' Meeting Time: 1:00 p.m.
Place: Clubhouse

Officers & Directors present: Bill Trost, President; Dean Garfield, Vice President; Robert Sexton, Treasurer; Moonyeen Everett, Secretary; Anita Laudato, Condominium Manager.

The meeting was called to order by the President, who determined a quorum was present and confirmed that the State statute requirements for the meeting notice had been complied with. The minutes of the Board meeting held May 28, 2003 were approved as written on motion by D. Garfield; seconded by M. Everett and unanimously carried.

President's Report. No report other than a reminder to all residents of the building that all refuse disposal items should be adequately wrapped before anything is thrown down the chutes on each floor. Loose or unbound garbage leaves foul matter clinging to the sides of the chutes and creates offensive odors in the garage dumpsters which emanates into the lobby and elsewhere.

Treasurer's Report. R. Sexton reported that total expenses at August 31st were $8,000 over budget; however, several large items such as taxes for 2002 already paid, will lead to a break-even budget at the end of the year. The 2004 proposed budget will raise the monthly maintenance fee $7 to $239 (3%) per month instead of $232; most of the increase in costs will be in building maintenance, wages, insurance, cable, gas, painting and some landscaping; corporate taxes should be down, and expenses are otherwise all right.
The Guard House actual expense was $24,885 with an expected reimbursement of $21,455; the shortfall is because the insurance company takes the position that it is under no obligation to provide a brand-new building. It would cost too much in legal fees to argue the case.
The Treasurer made a motion that the Board get an AT&T phone card at Sam's Club for long-distance calls at a cost of about 3 cents per minute. Long distance calls are rarely made, and the present provider's cost is about $40 per month; motion seconded by D. Garfield and unanimously carried.
In regard to authorization of expenditures, the Board previously voted that any expenditure over $350 not approved through a budget proposal or a specific contract needs to be authorized by at least 3 Board members. A stronger effort is needed to comply with this.
Manager's Report. Before the meeting the President signed a release that is to be notarized and returned back to the attorney as a release of the Guard House property damage claim from Republic Western Insurance in the amount of $11,452.37 for disbursal of the remaining
funds due.
 

 
 
 
 
 
 
 
 
Board of Directors' Meeting - Wednesday, October 22, 2003 I ~ f4 tiles"'
1:00 p.m. - Clubhouse L-`~' t
f J
Manager's Report (continued)
,",,The condominium insurance policy renewal applications dated November 1st with
4-Ie1tetrse-Insurance were signed by the President. Reminder to all condominium owners:
the condominium insurance only covers the shell inside each unit, including the wall.
Oliver Ducksworth is going to take his vacation the week of November 10th.
Committee Report.
Landscaping. M. Everett reported that several live oaks had been cut down and eight stumps were removed and cleaned up. Eight ficus trees and one jahatroppa were planted in these spaces.
Board of Director's Vacancy
M. Everett made a motion that the Board vacancy of Joseph Kostelnik, who had resigned, be filled by Evelyn Johnson; seconded by D. Garfield and unanimously accepted; this director's term will expire at the end of 2004.
Ratify Painting Contract.
All Board members signed off on the contract with Property Restoration.Com, Inc. for pressure washing sealing, and painting the west side of the building beginning October 27th;
he total cost will be $34,885 and will include sealing the stone front, painting garage pipes
d attending to leaks in several apartments on the north end of the building.
  arking Lot Slurry Coat/Overlay/Car Bumper Repair
Of the bids received, the DuraSeal proposal at $45,968.00 was selected; D. Garfield
ade a motion to accept the DuraSeal bid; seconded by M. Everett and unanimously pproved.
.I
 
 
 
 
 
 
The Treasurer, R. Sexton made a motion to hold a meeting on the proposed 2004 udget on Wednesday, December 3, 2003; seconded by D. Garfield and unanimously
ccepted.
Meeting adjourned at 1:30 p.m.
a
Moonyeen Everett Secretary
 

 
 
 
 
 
 
 
Offer Key Condominium Associaion, Inc.,
5400 Park St. N., St. Petersburg, FL 33709
ate: December 3, 2003 - 2004 Budget - Board of Directors' Meeting
une: 1:00 p.m.
lace: Clubhouse
Dean Garfield, President; Robert Sexton, Treasurer; oonyeen Everett, Secretary; Evelyn Johnson, Director-at-Large; Director, Gilda Dinsmore,
d Anita Laudato, Condominium Manager.
The meeting was called to order by the President, who determined a quorum was resent and confirmed that the State Statute requirements for the meeting notice had been
omplied with. The minutes of the last Board meeting held November 19, 2003 were pproved by M. Everett, seconded by R. Sexton and unanimously carried.
President's Report
-- D. Garfield reported that work is progressing on the repair of the eck outside of the clubhouse, and there has been an invasion of carpenter ants in the same ea. The painting of the rear of the building will require approximately 3 more weeks.
 
 
 
 

Treasurer's Report -- R. Sexton reported an estimated bid of $4600 to complete the edecking of the clubhouse area. The cost of painting the rear of the building was $28,000,
d an estimated $40,000 is to be spent on resurfacing the parking lot; these projects are dequately covered by Reserves. The proposed redecoration of the entrance lobby was stimated at $800; this project was tabled until the January 2004 annual meeting to see how
t owners felt about this project. So far the remaining insurance check for the guard house eplacement has not been received; it was to have been out of escrow within 10 days.
Owner's Open Period. Jean Wilcox reported that Chapter 718 of the Bureau of ondominium State Statutes is readily available on the computer for anyone who desires Access to the material.
2004 Operational and Reserves Budget. A .motion was made by M. Everett that the 004 Budget be approved as sent to unit owners; seconded by E. Johnson and unanimously arried.
Meeting adjourned at 1:10 p.m.
Moonyeen Everett Secretary
 
 

 
Utter &ey Condominium Association, Inc.,
5400 Park St. N., St. Petersburg, FL 33709
Date: January 28, 2004 - Annual Membership Meeting - Otter Key Condominium Association Time: 6:30 p.m.
Place: Clubhouse

Officers & Directors present: Dean Garfield, President; Robert Sexton, Treasurer; Moonyeen Everett, Secretary; Evelyn Johnson, Director-at-Large; Gilda Dinsmore, Director and Anita Laudato, Property Mgr.

The meeting was called to order by the President, Dean Garfield.

The final casting of election ballots for 2 directors was called for, and the voting poll was formally closed. An Election Committee (D. Davis, -T. McMahon, J. Wilcox and J. Wilstrup) withdrew to count the votes. It was determined that the requirements for notice of the meeting were fully complied with, and it was determined that a quorum of the membership was present in person or proxy. It was also confirmed that the State Statute requirements for the annual meeting notice had been complied with.

The reading of the Minutes of the last Annual Meeting held January 29, 2003 was waived, and they were accepted on motion by Robert Sexton, seconded by Loretta Whitney and unanimously carried.

Mr. Garfield announced that the following Committees were appointed for 2004: Building & Maintenance -Chairman, George Robson
Grounds Chairman, Betty Childs
Advisors to the Board Bill Trost -Moonyeen Everett - Mel Dinsmore
George Nelson & Anthony Sime requested to be appointed to this Committee.

Limited Proxy Votes. A majority vote was made in the affirmative to apply excess assessments for 2003 to next year's operating budget for fiscal year 2004.

Treasurer's Report. Mr. Sexton reported there was $9,300 surplus for the year in the operating account which includes reimbursements fe -p4opjGuard House expenses of approximately $11,500. Without the reimbursements there would have been an approximate $2,000 loss.
Several owners had comments and questions about the bidding process for negotiated projects; the status of the current parking lot paving job; bulletin board notifications to owners that aren't placed strategically so they can be seen by all owners; what happens to the monies left over each year in excess assessments?

Election Results. Howard Feldman an Robert sexton were elected to each serve a 2-year term (2004-2005).
On motion by D. Davis, seconded by G. Nelson, the annual meeting was adjourned.
 
 
 
,e 'r
 

Moonyeen Everett Secretary
 

 
Committee Reports:
Quality of Life: Members needed forjthis committee. Contact,Evelyn Johnson for details. This committee will address what can be done to improve the quality of living at Otter Key.
Rules & Regulations: All were reminded that the affixing of anything to our doors, windows and exterior walls was against our Use Restrictions except for during the designated Holiday period.
Building & Grounds: This committee will be making an in depth inspection of the buildings.

Ratification of earlier purchases; Approved was:
$1070 for pool table repairs. Motion by Dinsmore, 2nd by Johnson, Passed unanimously.
$ 502.89 for refrigerator purchase. Motion by Garfield, 2nd by Johnson. Passed unanimously. $865.00 for service of Fire alarm system. Motion by Garf eld, 2nd by Dinsmore. Passed
unanimously.
$ 375.00 for tree removal 11/08/03. Motion by Johnson, 2nd by Dinsmore. Motion carried, Garfield abstaining.
$4766 Clubhouse deck repairs. Motion by Dinsmore, 2nd by Sexton, Passed unanimously.

Keys: A motion was made by Garfield, seconded by Dinsmore to approve purchase of a one key system for approximately $495 to key the doors to the lobby, clubhouse, pool restrooms, steam rooms and north and south stairwells to a single .key. Also in the price was a new lock for the Association Office with keys that can not be duplicated.

A motion to adjourn was made by Johnson at 2:55 pm and seconded by Dinsmore. Passed unanimously
 
Unofficial Minutes Revised 03/03/04
Submitted by Robert Sexton, Secretary
To he approved at next scheduled board Meeting.
a/
 

 
' rza i y %,.onc ommium L!&ssociation, Inc., 5400 Park St. N., St. Petersburg, FL 33709
Date: February 2, 2004 - Board of Directors' Meeting - Otter Key Condominium Association Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Howard Feldman, President; Gilda Dinsmore, Vice President; Dean Garfield, Treasurer; Robert Sexton, Secretary; Evelyn Johnson, Director-at-Large.
The meeting was called to order by the President, Howard Feldman, who determined a quorum was present and confirmed that the State Statute requirements for the meeting notice had been complied with. The minutes of the last Board meeting held December 3, 2004 were approved, seconded and unanimously carried.
President's Report Anita Laudato of Infiniti will be here Wednesday, February 4th at 1:00 pm to meet with the Board members; G. Dinsmore and the President will meet with her promptly. As soon as a Board meeting is announced, it was recommended that Directors get their agenda items to the President as soon as possible. The President requested that the Minutes record how each Board member votes.
C? Treasurer's Report. None. R. Sexton brought up an item payable to United Plumbing Services
for $x-3.5 for a leak in Unit 609; the question concerns whose responsibility it is for payment. It was determined that the unit owner is obligated for payment. The Association is responsible for utilities that come up to the apartment such as shut-off valves for water; the owner is responsible for the rest of the expense; same thing with the power line--whatever comes up to the fuse box is Assn's responsibility, and all wiring inside is unit owner's responsibility. A motion was made to bill the unit owner for payment; seconded and unanimously carried.
 
 
 
 
Committee Reports. The following Board Committees and Chairmen were appointed, and each time
they meet a report will be presented at the Board meetings. Unit owners interested in any of these
Committee areas are invited to contact the Chairman about serving on the Committee. Rules & Regulations Committee Gilda Dinsmore
Quality of Life Committee Evelyn Johnson
Finance Committee Dean Garfield
Building & Grounds Committee Robert Sexton

The Advisory Committee appointed at manual Meeting was dissolved.

Ad Hoc Committees. The President asked Betty Childs to head a Committee on Landscape Planning; it is recommended that further input be solicited from members and all information be coordinated. The Board will be responsible for all landscape tasks that are done. A moratorium is currently issued on all grounds work by members until the Board can coordinate the projects to be done.

Supervision of Maintenance Staff The President will be in charge of work done by Oliver Ducksworth, who in turn will oversee the work of Ernest Glover.

Board's Bulletin Board. The Lobby Bulletin Board will be reserved for official Board announcements. The President or Committee Chairpersons who post notices should sign the announcements. The bulletin board outside the Lobby should be--for miscellaneous information.
 

 
i. aa.5v - Yuw. i .'uiuaiy e,, Guv't - iu uwu ui Directors wieetlng - utter Key Uondomimum Association.
Newsletter. It has been recommended that the Board sponsor a newsletter and a naming contest for the publication. It would contain information on rules, condominium issues, etc.

Pool Table Repair. Work is to be, started Feb 3d to complete repair work on the pool table such as new pockets, new covers, rebalancing, etc.

Keys, Locks and Access Issues. A discussion was held as to who should have access to the Key Room; its ownership should be very restricted--specifically to the President, Vice President and Oliver Ducksworth. The President made a motion that Ernest Grover not have a key; seconded by G. Dinsmore and unanimously carried. Condominium owners are to make arrangements for access to spare keys to units; it was recommended that a fining system be discussed at the next Board meeting for people who need to be let into their units.

Key to Office Door. It was suggested that a Medeco lock be put on the office door and restricted to the Directors and anyone with a specific need. It will be investigated for discussion at the next meeting.

One Key for all Common Area Access Doors. R. Sexton to investigate having fewer keys to open multiple doors and bring information to next meeting.
Controls on Fund Expenditures. Board members are asked not to individually solicit expenditure approvals. Expenditures are to be approved at Board meetings.
Size of Board's Petty Cash Fund. $200 is the size of the petty cash fund, which is to be kept by the President.
Board's .Charge Card. The current card limit is $1,000. After much discussion, a motion was made '5y E. Johnson to dispose of the charge card; seconded by G. Dinsmore and unanimously carried.
Transcription of Board Meetings. In the absence of a volunteer, the next option may be to hire a stenographer. Suggestions are requested.
Change Agenda Listing Order of Owners' Discussion Period. It was suggested that this be moved up to appear after the Committee Reports.
Owners' Open Period to discuss Agenda Items.
At 2:45pm E. Johnson made a motion to adjourn meeting; seconded by R. Sexton and unanimously carried.
 
Robert J. Sexton Secretary
 

 
BOARD MEETING OF OT MR KEG' CONDOMINIUM ASSOC. INC DATE: 02/18/2004 TIME: 1 :00 P.M. PLACE: Otter Key Clubhouse The meeting was called to order by President Feldman.

It was determined that a quorum was present. In attendance were Directors Dinsmore, Sexton, Garfield, and Johnson. Ms. Laudato from Infiniti also attended.

The association fully complied with the requirements for notice of the meeting.

Minutes: A motion was made by Dinsmore and seconded by Sexton to accept the minutes of the 02/02/2004 meeting as prepared: .

Management Report:
1) Reimbursement was received from #609 for plumbing repair bill.
2) Absolute Termite Company determined that it was dry rot, not termites, that caused rot in the trellis around clubhouse.
3) CD maturing March 4th for $27,391 was brought to Treasurer Garfield's attention.
4) United Plumbing submitted bid for $674.35 for repair of water pipe leaks in under building parking areas.

President's Report: Nothing to report at this time.

Treasurer's Report: The Treasurer said he had a request for a comparison of 2002 gas prices for a 3 month period. 2002 was $4,064.83. 2003 was $3,226.38. That was for a 93 day period. Secretary: "Do we have that in a cubic feet basis?"
Treasurer: "All I have is the prices."
Secretary: "Just the total bill?"
Treasurer: "Just a copy of the bills the feet are taken from."
President: "Do we have it broken down meter by meter?"
Treasurer: "There are two".
President: "There are two meters?" "Do we have it broken down?" Treasurer: "No I don't."
President:. "What do the meters cover?"
Treasurer: "It's all here."
President: "it's all there, OK, anything else."
Treasurer: "Yes. I'll tell you how we stand as of the 31st. January 31st operating assets-we have $45,529.54. We have $881.37 in the Social Fund, for a total of $46,410.91. Total assets for the period, $486,934.20. The association is in pretty good shape."
President: "Good, we're glad to hear that, is there anything else? Treasurer: "That's all I have."
 

 
Otter Key Condominium Association, 5400 Park St. N., St. Petersburg, FL 33709
 
 
 
I
Date: March 10, 2004 - Board of Directors' Meeting - Otter Key Coi.w.-.u  Time: 1:00 p.m.
Place: Clubhouse
Officers & Directors present: Howard Feldman, President; Gilda Dinsmore, Vice President; Dean Garfield, Treasurer; Robert Sexton, Secretary; Evelyn Johnson, Director-at-Large, and Anita Laudato, Property Manager.
The meeting was called to order by the President, Howard Feldman, who determined a quorum was present and confirmed that the State Statute requirements for the meeting notice had been complied with. R. Sexton made a motion that the minutes of the last Board meeting held February 18, 2004 be approved as revised 3-3-04; seconded by E. Johnson and unanimously carried.
Manag_er's Report. Ms. Laudato reported there is no building code requiring the simultaneous operation of the exhaust fan and overhead lights in the clubhouse meeting room. These functions may be separated.
One bid was received for the repair of the north wall in the parking lot. The bid of $1,853.00 excluding painting was submitted by Mr. Donahue of Gulf Atlantic. Ownership of the wall was questioned, so Ms. Laudato agreed to seek further clarification from County officials and advised against making a claim under our insurance policy as that may influence our future insurability. Bids of $674.35and $694.53 were received
om United Plumbing to repair leaking pipes in the common area; no other bids were solicited. Paving of the parking lot would be done by week's end, and the company will seal coat and stripe our parking lot within a
ar at no cost to the Association.
President's Report. President Feldman commented on continuing leak problems in the building and the need to do something about it.
Treasurer's Report. Nothing to report.
Quality of Life Committee. E. Johnson reported that Patricia Kostelnik joined the Committee as its s cond member.
 

Rules & ,,Regulations Committee. G. Dinsmore said that her Committee has been formed, and its first
eeting will be Tuesday, March 16, 2004 at 10:00 a.m.
Building and Grounds Committee. Chairman Sexton delivered a lengthy oral report covering the
arch 9, 2004 meeting of that Committee., The President recommended that the report, with specific
r commendations for Board action, be typed and distributed to Board members for discussion at a future
oard meeting.
Ad Hoc Landscape Planning Committee. A request was given to unit owners to submit suggestions r landscaping ideas. The Committee consulted with experts for further viewpoints, and Chairperson, Betty hilds put forth a detailed report. Due to the complexity of the writeup, the President recommended it be
t bled until the next Board meeting. R. Sexton suggested that our grounds contractor review it and present s comments to the President.
i
 

 
March 10, 2004 - Board of Directors' Meeting - Otter Key Condominium Association 1:00 p.m. - Clubhouse
Owners' Open Period. `Leak"'sounds in wall were reported by Mrs. Chambers and will be investigated.

One Key Fits All. The proposal to key all common area locks to one key was reviewed. G.
Dinsmore made a motion to accept a revised bid of $604.55; seconded by R. Sexton; approved by E. Johnson and H. Feldman; D. Garfield voted negative.

Bay Area Heart Center Sharing Cost of Guardhouse and Driveway. A contract exists between the doctors' offices and Otter Key to share maintenance costs for the common driveway and the guard house. No monies have been received from Bay Area Heart Center for the recent repairs regarding both. R. Sexton made a motion that the Board consult with our attorney for advice as to how to proceed in this matter; E. Johnson seconded the motion, and it was unanimously carried.

Clubhouse Exhaust Fan. There is no code restriction regarding the control switch for the fan and lights in the meeting room. Separate switches are allowed. D. Garfield made a motion to install a separate switch in the game room to operate the exhaust fan; E. Johnson seconded, and it was unanimously carried.

Conflict of Interest Resolution. A proposal regarding a conflict of interest between Board members and vendors was defeated: Sexton & Feldman in favor; Johnson, Dinsmore and Garfield opposed.

Elevator Rescue Policy. No action taken.

Amending Rule #4--Dogwalk Area. The President introduced a discussion regarding Rule #1 at the conclusion of which a motion was made by E. Johnson as follows: "Authorized pets shall be allowed only in the common elements to and from the designated dogwalking area (located in the north end of the parking lot) which is the only area on the premises where dogs are allowed to relieve themselves. Visitors to Otter Key are not allowed to bring pets onto the premises;" seconded by D Garfield and carried unanimously.

E. Johnson made a motion to adjourn; seconded by G. Dinsmore and unanimously carried.
Robert J. Sexton Secretary
March 11, 2004
 

 
~~ OTTER KEY CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS MEETING
5 y MAY 5, 2004
l
A meeting of the Board of Directors of Otter Key Association met in the clubhouse Wednesday, May 5, 2004. Members present were: Gilda Dinsmore, Dean Garfield, & Evelyn Johnson. Robert Sexton was absent. Due to the resignation of Howard Fe ldman as of midnight April 30th, Anita Laudato from Infinity Mgmt. Company, was asked to chair this meeting.

The meeting was called to order & it was determined that a quorum was present and that the Assn. had fully complied with the requirements for notice of this meeting. The m,_nutes of the 4/5/04 board meeting were approved after the following correction was m~de: Under the Duraseal presentation Mr. John Leonard stated that he would reseal th., parking lot within one year at no charge. This will amount to an approx. $5,000.00 sifvings to us. A motion was then made by Garfield, seconded by Dinsmore to accept th, minutes as corrected and unanimously carried.

T easurer's report was given by Garfield who stated that we were $5,700.00 under b dget as of March 31, 2004. He turned over to Infinity $311.25 that were profits frhm the rummage/bake sale & cook-out. He also stated that all treasurer's re'Dorts are placed in a book in the library & that anyone is welcome to call him if th[ y have any questions on the reports. A motion was made by Johnson, seconded bS Dinsmore to accept the treasurer's report as read & unanimously carried.
 
anager's Report: Ms. Laudato reported that vagrants were found living on the
p operty adjoining Otter Key and that the Sheriff's Dept. had arrested them & we w re told that if we see any further signs of that in the future to call the county & they would see that it was taken care of. Ms. Laudato also reported that the silvering o I the mirror at the garage entrance is coming off and that an identical mirror can be p rchased at City Glass for $75.00 if we choose to do so.
 

C mmittee Reports: Johnson gave a report from the "Quality of Life at Otter Key' committee which consisted of numerous suggestions made at their last meeting held on A jril 28th. a copy of which will be attached to the minutes of this meeting & will be
placed in the library. It was requested by Johnson that this committee be dissolved. a motion was later made by Garfield, seconded by Dinsmore & unanimously carried to abolish-the "Quality of Life at Otter Key" committee.

La, idscaping committee report was given by To